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Knowledge Base / FAQs / Workflow

How can I create a Workflow Template via the workflow window?

Created on 24th August 2015 at 16:16 by Jamie O'Connell



If you need to reuse the same workflow frequently, you might want to create a workflow template.

A workflow template can be created via the 'Workflows' tab or via the workflow window.

In this lesson we will create a workflow via the workflow window.

Open workflow window

To open the workflow window, double-click on a version document.

Click 'Workflow > Assign Empty Workflow'

To create a new, empty workflow, click on 'Workflow > Assign Empty Workflow' or the footprints icon, as shown.

NOTE:
If there are multiple content groups in the master document, then a worfklow created in this way will contain multiple workflow tracks. Each track will match the name of a content group.

Populate your workflow

Populate your workflow as usual with users and automated actions.

NOTE:
The name of any workflow track created will automatically match that of a content group in the current master document.

Click 'Workflow > Save as Template'

When you have set up your workflow as desired, click 'Workflow > Save as Template'.

Save workflow as template

  1. Give your workflow a name.
  2. Select the workflow folder into which you want to save your template.
  3. You can also create a new subfolder.
  4. Click 'OK' once you have chosen the correct folder.

NOTE:
The folders listed here are the ones from the 'Workflows' tab.

NOTE:
It is not possible to create a 'root' folder via this window. You must do that directly in the 'Workflows' tab.

'Workflows' tab

Your workflow template is now listed in the 'Workflows' tab.




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