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Knowledge Base / one2edit™ v4 Admins – Essential Workshops / Steps - Set up a Translation Project

Step 17: Start the Translation Workflow

Created on 13th March 2026 at 17:37 by Jamie O'Connell



Once you have created and populated your Content Groups, you then create a target-language document with a translation workflow.

By definition, translation jobs have both a source language and a target language. In order to leverage tools such as a translation memory (TM), we need both of these languages to be available in the workflow.

Given that an Adobe® InDesign® document is monolingual, we will need both our original source-language document and a separate target-language document. The target-language document is named a Version.

This is an excerpt from the workshop: Create a Translation Workflow.

Start Workflow

Once you have built your workflow, you need to start it.

  1. Click Start Workflow in the main option menu or...
  2. Click the triangular Play button.

NOTE: Starting the workflow will cause any Start action in the Edit step to be executed, and the job to appear for the Edit-step users.

  1. When the workflow starts, the progress bars will be displayed. These show the progress of each step in the workflow.
  2. A notification will also appear in your Notifications list.

NOTE: If the progress bar of the Edit step remains gray, or shows zero items, please make sure that you populated your Content Group and that you have assigned at least one user to the workflow step.

A Running Workflow

When a workflow is running, it will look like the above screenshot.

  1. Pause: The triangular Play button turns into a Pause button when the workflow is running. You can pause the workflow at any time in order to make changes (e.g., update users, actions, etc.). Please note that some actions may re-trigger if the workflow is paused and resumed.
  2. Open Job as Admin: Clicking the icon at the top-right of a workflow track will open the job in Administrator mode. In this mode, you can edit content and set the status of any piece of job content to any of the workflow steps. Please note that you will still be constrained by any Content Rules and Frame Rules.
  3. Active Workflow Step: Workflow steps that are currently active have orange (i.e. New items) in that step's progress bar. As content in that steps is marked as Done, the orange will start to fill up with green. When all items have been addressed, the step will be finished, and the progress bar will be green (or green and red, if items were rejected).
  4. Inactive Workflow Step: The progress bars of any workflow steps that do not contain active content will not contain any orange.
  5. Overall Progress: The progress bar in the Completion area will indicate the overall progress of the workflow. Because no items have yet been committed from the Edit step to the first Review step, it is currently at zero percent.

NOTE: You cannot edit the workflow while it is running. You must first pause it before making any changes.

NOTE: If the progress bar of the Edit step remains gray and shows the text 0 of 0 items done, please make sure that you populated your Content Group.




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