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Knowledge Base / one2edit™ v4 Admins – Essential Workshops / Steps - Set up a Translation Project

Step 14: Assign Actions to the Workflow

Created on 13th March 2026 at 17:37 by Jamie O'Connell



Once you have created and populated your Content Groups, you then create a target-language document with a translation workflow.

By definition, translation jobs have both a source language and a target language. In order to leverage tools such as a translation memory (TM), we need both of these languages to be available in the workflow.

Given that an Adobe® InDesign® document is monolingual, we will need both our original source-language document and a separate target-language document. The target-language document is named a Version.

This is an excerpt from the workshop: Create a Translation Workflow.

Assign Workflow Actions

You may also assign Workflow Actions to your workflow steps. Actions execute automatically at their designated point in your workflow.

  1. Open the Workflow Actions dialog by double-clicking any Drop actions here field.
  2. Drag and drop a desired action to the point in the workflow where it should execute.

The three step options are:

  • Start: Actions here execute as soon as this step becomes active. For the Edit step, this is when the workflow starts. For a Review step, it is when content is committed from the previous step.
  • Running: Actions here execute as soon as an assigned user opens this job for the first time. It does not execute on each subsequent opening of the job.
  • Finished: Actions here execute as soon as all active content at this step has been dealt with. This can mean committing to the next step, or rejecting to a previous step.

NOTE: Pausing and resuming a workflow can cause actions to re-execute.

NOTE: The Commit Translations action should only ever be assigned to the Completion step of the workflow, so that it will only be executed on completion of the entire workflow.

  1. Double-click an assigned action to open its Action Editor dialog. Here you can customise the action to your requirements.

NOTE: More detailed information about the Start, Running, and Finished action areas can be found in the User Interface Description.




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