When you assign an empty workflow to a document, there will be one Workflow Track for each Content Group.

1. One Workflow Track per Content Group : When assigning an empty workflow to a document, one2edit™ automatically creates a workflow track for each Content Group that exists within the source-language document. Each workflow track must have the same name (case sensitive) as the Content Group to which it applies.
2. Footprints icon becomes Play icon: The Footprints icon changes into a Play button once the document has a workflow. This button is used to start/pause the workflow.
3. Job Handling: Choose if this workflow should Combine Jobs or Split Jobs.

1. Combine Jobs: If the same user is assigned to multiple, sequential workflow steps, they will only find one job in their Jobs list. That user can therefore progress content directly from the start of the first step to the end of the last step in that sequence.
   For example, if a user is assigned to both the Edit and first Review steps, then any content marked as Done in the Edit step will also be marked as Done in the Review step. There is no need to review the content via a second job.

NOTE: This setting only takes effect if the same user is assigned to consecutive workflow steps. If a different user is assigned to each step, or if a user's steps are non-consecutive, this setting has no effect.

2. Split Jobs: The user will see an individual job for every workflow step, even if they are consecutive. Therefore, the user may only progress content through one workflow step at a time.
   For example, if a user is assigned to both the Edit and first Review steps, any content marked as Done in the Edit step will only be committed to the start of the first Review step. The content will still need to be reviewed via a second job in their Jobs list.

NOTE: The second Job will not appear in the user's Jobs list until content has been committed to it from the first Job.

A workflow outline will consist of one Edit step and one Review step.

1. More Review steps can be added by clicking Add New Step in the option menu, as shown.
2. Steps can be deleted by clicking Delete in the option menu.

NOTE: If you do not wish to have any Review steps in your workflow, simply do not add any users to the step. A step without users will be skipped.

NOTE: You cannot add more Edit steps.

NOTE: You cannot delete all of the Review steps. One must always remain.

If you have more than one Review step in your workflow, it is worth renaming them so that you know which Job is which.

To rename a Review step:

• double-click on the word Review for that step
• type in the new name for that step (e.g. First Review Step, Client Review, etc.)
• press Enter

You can rename any Review step in this manner. These step names will be visible in the Jobs list of the assigned users.

NOTE: You cannot rename the Edit step.