Here you can see the 'Job Editor' window.

(1) 'Job Editor' toolbar

The 'Job Editor' toolbar contains a selection of tools for working within the 'Job Editor'. Each of these tools is introduced below.

(2) 'Preview' area

The 'Preview' area displays the active spread of the document, as rendered by Adobe® InDesign® Server. When a job is opened for editing, page 1 of the document is displayed here by default.

(3) 'Job Content Markers'

Every piece of content to be edited in the job is marked with either a yellow or a green marker (bubble). Yellow markers indicate content that is not yet edited/translated. Green markers indicate content that is finished. The status of these markers is set by the user.

(4) 'Document Panels'

The panels on the left of the window offer access to information about the document, e.g., the document structure, the document change history, etc. Each panel is described below.

(5) Spread Thumbnails

At the bottom of the window, you can find collection of thumbnails representing each spread of the document. Clicking on a thumbnail will open that spread in the preview area, allowing for easy navigation through the document.

(1) 'Edit':

The 'Edit' tool is used to modify text segments and images.

(2) 'Zoom':

The 'Zoom' tool can be used to zoom in on a chosen area of the document.

(3) 'Show / Hide Markers':

This button toggles the visibility of the yellow/green content markers (bubbles) that apply to editable elements.

(4) 'Search and Replace':

This tool is used to perform 'Search and Replace' operations within the job text.

(5) 'Percentage Zoom':

Numerical zoom control. There are also drop-down menu options that offer 'Fit Width', 'Fit Content', and '1:1' (100%) zoom levels.

(6) 'Spread Selection':

The preview will jump to the document spread that is selected here. This is the same as clicking on a spread thumbnail.

(7) 'Download PDF':

Generates a low-resolution PDF of the current document for download. This low-res PDF can include sticky notes that have been added to the document in one2edit™.

(8) 'Save Document':

Saves the document in its current state.

(9) 'Close Document':

Closes the document. The user will be prompted to save any changes.

The 'Preview Area' displays the active page of the document, as rendered by Adobe® InDesign® Server. When a job is opened for editing, page 1 of the document is displayed here by default.

Every job item is marked with a colored marker/bubble.

Content items that still need to be edited or translated are marked and highlighted in yellow.

Content items that are ready for review will be marked and highlighted in green (i.e. when the user has set their status to 'Done').

Moving the mouse over a content marker will pop-up a menu with which you can choose to:

• Edit the content (this is the same as clicking on the content directly).
• Add a note/annotation to this piece of content.
• Mark the content as being 'Done'.

The default panels shown here are:

(1) 'Document Info'

(2) 'Structure'

(3) 'Workflow'

(4) 'History'

(5) 'Notes'

NOTE:

It is possible that none (or only some) of these panels will be visible to you. If you require a panel to be visible, please speak to your one2edit™ administrator.

'Task / Job Info':

• ID: The ID number of the Job
• Task: Type of job ('edit' or 'translation')
• From Language: Source language, i.e., language in which the master document is written. (Translation Jobs only)
• To Language: Target language, i.e., language into which this job is translating. (Translation Jobs only)

'Document Info':

• ID: The ID number of the Document (i.e. the Document ID)
• Name: Name of the current document
• Version: Document version description
• Owner: Name of the document’s creator

'Description':

• This contains the text from the description field for the document.

'Job Stats' (Statistical data for the current job only):

• Image Items: Number of images to be edited
• Text Items: Number of text segments to be edited
• Word Count: Number of words
• Character Count: Number of characters
• Character Count (no spaces): Number of characters, ignoring spaces

'Document Stats' (Statistical data for the entire document):

• Image Items: Number of images
• Text Items: Number of text segments
• Word Count: Number of words
• Character Count: Number of characters
• Character Count (no spaces): Number of characters, ignoring spaces

The 'Structure' view is a hierarchical map of the editable content in the job. The hierarchy consists of spreads, layers, groups, frames, tables, cells, and content.

The following elements may be displayed in the 'Structure' panel:

(1) Spread

A spread is one or more pages of a document.

(2) Layer

Layers group elements together within a spread.

(3) Text Frame:

Contains some form of text.

(4) Text Segment

This is the level at which content is editable. Text Segments can be assigned to Content Groups and made editable.

(5) Group

A group of items within a document.

(6) Table

Tables containing cells in an InDesign® document.

(7) Cell

A table cell can contain text and/or special characters.

(8) Graphic Frame:

Contains an image within the document.

(9) Image/Graphic

The image contained within the frame. Images can be assigned to Content Groups and made editable.

(10) Color:

Items in the document structure view are color-coded, depending on their status. Yellow items have a status of "New", while green items have a status of "Done".

(11) Filter

Users can filter the items that are displayed in the structure view. Filters are explained in more detail elsewhere.

The 'Workflow' panel gives the user an overview of their job progress.

All information about saved changes within the document are displayed in the 'History' panel. Therefore you can retrace, for example, what was changed by whom, and at what time. Within the panel you have further choices:

(1) 'All':

This is the default setting. It will show you the entire document change history.

(2) 'Selection':

You can select your own criteria for what changes should be displayed.

(3) 'Filter':

A filter can be used to determine what changes are displayed. You can filter the 'History' panel by:

• Action: show changes of only a certain type.
• User: show changes made by a certain user
• Time: show only those changes made during a certain time frame.
• Selection: show only those changes that adhere to the criteria selected by the 'Selection' (2) option.
• Status: show only those elements whose status was changed to a specific value, e.g., 'Edit done / Finished'.

These filters can be combined together (e.g. show all changes by a specific user during a specific time frame).

(4) 'Export':

Here you can export the current visible results as an XML file, which can be opened in a web browser.

NOTE:

Only changes that have been explicitly saved will be displayed in the document change history. Changes that have been rendered to the document using the 'Apply' button will not be displayed here until the 'Save' button has been pressed.

Notes can be attached to any job element in a document. These notes are available for any other workflow users to read as the document progresses through that workflow.

(1) Notes can be identified by yellow note icons in the document preview area. They are also marked in the document structure through to the top level.

(2) Notes can be created via this panel by selecting a document element and clicking the green 'Plus' ('+') icon.

(3) Within the 'New Note' window, you can enter a subject line and message, as well as choose a target group (if any have been created in your workspace).

(4) The subject line will show up in the 'Notes' panel along with the color of the target group. Because all workflow users will be able to see these notes, the color code is simply a user-friendly tool to check if a note is relevant to you.

(5) When selecting a note, you can see who created the note, to which group the note is targeted, and to which content the note applies. Beneath this information you will find the message text.

(6) Notes can be read, replied to, and deleted depending on the permissions assigned to the user.

(7) Notes can be marked as 'Done'. These will be flagged with a green check mark.

1io Recipe Inc. example:

In our example the author of the note is Lucy Recipe. She attached a note to the document headline pointing out that it was incorrect. The note was tagged for the 'Marketing' note group (red). What we see here is the 'Marketing' department replying to Lucy's note in the 'New Note' window. We can also see a previous note about 'ingredient measurements' that has been addressed and marked as 'done'.

The 'Thumbnails' allow easy navigation of the document. Clicking on a thumbnail will open that spread in the preview area. Clicking and dragging to the left or right within the 'Thumbnail' area will scroll through the thumbnails within a large document.

The numbers in the coloured bubbles below each thumbnail indicate the number of complete (green) or incomplete (orange) elements for each spread. Hovering the mouse over one of these bubbles displays a context menu. This menu allows the user to change the status of all the elements on that spread at once.