1. Drag and drop the Email Notification action into the desired field.
2. Double-click the action, or select Edit from the action's option menu, to open the Action Editor dialog.

NOTE: The Workflow Actions dialog is opened by double-clicking on any Drop actions here field in a Workflow.

The screenshot above shows an example before and after scenario.

1. Subject: This will be the subject line of the email notification.
2. Text: Text entered here will be the body text of the email. You can insert variables via the Insert Variables menu. 
3. Insert Variables: Variables are inserted at the cursor's position in the Text field. Documentrefers to the document that has the workflow assigned to it.
   • System: Name: The name given to the one2edit™ system.
   • System: URL: The URL of the one2edit™ system.
   • Company: ID: The ID of the current Client Workspace.
   • Company: Name: The name of the current Client Workspace.
   • Document: ID: The ID of the document.
   • Document: Name: The text from the Name field of the document.
   • Document: Version: The text from the Version field of the document.
   • Document: Pages: The page numbers and names, as shown in the Pages field of the project.
   • Document: Description: The text from the Description field of the document.
   • Document: Lastedit Date: The date and time of the last edit made to the document.
   • Document: Owner Name: The full name of the user who created the document.
   • Document: Owner Contact: The username (i.e. email address) of the user who created the document.
   • Document: Owner Domain: The domain of the user who created the document.
   • Document: Lastuser Name: The full name of the user who last opened the document for editing.
   • Document: Lastuser Contact: The username (i.e. email address) of the user who last opened the document for editing.
   • Document: Lastuser Domain: The domain of the user who last opened the document for editing.
   • Document: Word Count: The word count of the entire document.
   • Document: Character Count: The character count of the entire document.
   • Content Group: ID: The ID of this workflow's Content Group.
   • Content Group: Name: The name of this workflow's Content Group.
   • Content Group: Word Count: The word count for the entire content group.
   • Content Group: Character Count: The character count for the entire content group.
   • Workflow Step: ID: The ID of the current workflow step.
   • Workflow Step: Name: The name of the current workflow step.
   • Workflow Job: ID: The ID of the Job.
   • Workflow Job: Word Count: The current word count for the job step.
   • Workflow Job: Character Count: The current character count for the job step.
   • Source Language: Name: The name of the source language in this translation workflow.
   • Source Language: Code: The ISO code of the source language, in the form xx_XX.
   • Target Language: Name: The name of the target language in this translation workflow.
   • Target Language: Code: The ISO code of the target language, in the form xx_XX.
   • Target Language: ID: The one2edit ID of the target language.
   • Download Link: The URL for downloading the exported file.
   • Download Expire Date: The time and date at which the download link will expire (i.e. 7 days from when the file is generated).
4. Recipient(s): There are four options to choose for the email recipients. All options allow you to enter an address in the CCfield.
   • Specific: You must provide email addresses for all recipients.
   • Step users: An email will be sent to all users of the current workflow step. Please note: the Completion field has no users, so no email will be sent.
   • Document owner: The owner of the document (i.e. the user that created the document in one2edit™) will receive the email.
   • Workflow starter: The user who started the workflow (i.e. started it in the workflow view, or via a Template) will receive the email.

NOTE: Use commas to separate email addresses in the To or CC fields.