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Knowledge Base / Administrators – Preparing your one2edit™ v4 Workspace / Adding Users & User Groups - v4

Description of User-Group Permissions

Created on 09th February 2024 at 18:01 by Jamie O'Connell



The permissions that can be assigned to users within a group are quite granular.

They are sorted into:

  • Administrator User Permissions: Grant administrative access to areas and settings that are used to administer the Client Workspace
  • Regular User Permissions: Permissions focused on the users' own Jobs List, their Job Archive, and the Job Editor.

Administrator User Permissions

This is a full list of admin-level permissions that can be assigned to a user group.

Users and Groups:

  • User > Read: Read-only access to their own user group and any sub-groups, as well as the full list of users in the workspace
  • User > Write: Can add/delete users to/from own user group or any sub-groups (also needs User > Read or Group > Read permissions)
  • Group > Read: Read-only access to their own user group and any sub-groups, as well as the full list of users in the workspace
  • Group > Write: Can add/delete sub-groups to/from own user group or any sub-groups (also needs User > Read or Group > Read permissions)
  • Group > Admin: Full admin access to Settings > Users and Groups (grants all User and Group permissions)

Main one2edit™ Areas:

  • Projects > Admin: Full read/write access to the Projects area
  • Workflows > Admin: Full read/write access to the Workflows area
  • Templates > Admin: Full read/write access to the Templates area

Settings Menu:

  • Content Rules > Admin: Access to Settings > Content Rules
  • Language Sets > Admin: Access to Settings > Language Sets
  • PDF Presets > Admin: Access to Settings > PDF Presets
  • Font Packages > Admin: Access to Settings > Font Packages
  • Note Groups > Admin: Access to Settings > Note Groups
  • Segmentation Rules > Admin: Access to Settings > Segmentation Rules
  • InDesign Preflight Profiles > Admin: Access to Settings > InDesign Preflight Profiles
  • Client Workspace > Admin: Access to Settings > Client Workspace Settings
  • Dictionary & Text Rules > Admin: Access to Settings > Dictionaries

Regular User Permissions

This is a full list of the non-admin permissions that can be assigned to a user group.

Jobs:

  • Job > Export: The user may export translation content from a Job
  • Job > Delegate: The user may delegate jobs to other users in the workspace

Notes:

  • Note > Read: The user may read notes that have been added to a document in a Job
  • Note > Add: The user may add notes to a document in a Job
  • Note > Delete: The user may delete notes that were added to a document
  • Note > Reply: The user may reply to notes that were added to a document

Document Export:

  • Projects > Export: The user may export documents in any format (e.g. from their Job Archive)

Job Archive:

  • Job > Archive: The user may access their Job Archive (i.e. an archive of completed jobs they have worked on)



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