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Knowledge Base / Administrators – Preparing your one2edit™ v4 Workspace / Adding Users & User Groups - v4

Moving users from one group to another

Created on 09th February 2024 at 18:00 by Jamie O'Connell



Users cannot be simply dragged from one user group to another. 

Moving a user between groups involves adding the user to their new user group, and then deleting the user from their old user group.

NOTE: Deleting a user from a user group does not delete the user entirely from the system.

NOTE: Moving a user to another user group will typically not affect which jobs are assigned to that user. However, if jobs are assigned to user groups instead of to individual users, then the moved user will no longer have access to jobs assigned to their old user group.

NOTE: A user may belong to multiple groups at once. In such a case, user will then have the permissions from all user groups added together.

NOTE: It is not possible to use one2edit™ to edit the users in a managed user group (e.g. LDAP, Active Directory, etc.).

Add the User to their new User Group

We will first add the user to their new (target) user group, via the Users and Groups dialog.

  1. Select the user group to which you want to move the user, i.e., the target user group.
  2. Click the + (plus) action button to add a user to the selected group.

You can add the user to their new user group in one of three ways:

  1. Add: Enter the user's email address and click the Add button. If the email address is recognised, the user is added to the group.
  2. List: Choose the existing user from the list and click the Add button. Only existing users are shown in this list.
  3. Search: Search for the user's name or email address, select the user, and click the Add button. Only existing users can be searched for.

The user has now been added to their new user group.

Delete the User from their old User Group

Once the user has been added to the correct user group, they still need to be deleted from the old user group.

NOTE: It is possible for a user to belong to two or more user groups at once. In such a case, the user will have a combination of the permissions from all groups to which they are assigned.

  1. Select the group from which you want to delete the user.
  2. Click Delete in the user's option menu.

NOTE: This only deletes the user from the user group. It does not delete the user from the system.

Confirm your decision to delete the user from the group by clicking Yes.

The user has now been removed from their old user group.

NOTE: The user will now have the permissions of their new user group, and will no longer have the permissions granted by their old user group.

NOTE: Deleting a user from all user groups in a Client Workspace means that the user will no longer be able to access that particular Client Workspace. However, a user may belong to user groups in multiple Client Workspaces on a single system.




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