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Knowledge Base / Getting Started with one2edit™ v4 / For Administrators – Projects & Files – v4

Creating a Content Group in a one2edit™ Document

Created on 30th June 2023 at 17:49 by Jamie O'Connell



The content of a document in one2edit™ must be assigned to groups, which allow the content to be edited in a Job. These groups of content are named Content Groups, and they are created in the Master-Document Editor, or when using the Project-Creation Assistant.

For example, you would grant translators access to a Content Group that contains only the text for translation, and no other content. This means that the translators cannot edit any part of the document they should not be permitted to edit.

Multiple Content Groups are possible within a single document. For example, in the same document that the translators are given access to the translatable text, the legal team could be granted access to a Content Group containing any legal text, and an image-localisation group could be granted access to a Content Group containing the images.

Open the Master-Document Editor

Open the master document for editing by double-clicking on the project file.

The editor displays a preview of the document, as generated by Adobe® InDesign® Server, along with tools in a toolbar across the top, and panels down the side.

At the top, there are two tabs for the default Content Groups: All Items and Unassigned Items

  1. The All Items group contains all items in the document, and is selected by default.
  2. The Unassigned Items group contains only those items that have not been assigned to a user-created Content Group.
  3. To the left of these tabs is a button you can click to create your own Content Group. This is what we are going to do next.

Create a Content Group

Click the Add new content group button to open the New Content Group dialog.

  1. Name your Content Group. The name in your Workflow track will need to match this so that the correct content is assigned to the correct users in the Job.
  2. Choose a highlight color for any content added to this Content Group.
  3. If the content will be translated, choose Translation Group as the Type. This allows you to set the source language for the text in this Content Group.
  4. Content Rules can be added to control how users can edit the content (e.g. changing styling).
  5. Text Rules can be added to auto-format specific words and patterns of text.
  6. Click Save.

NOTE: Content Rules and Text Rules are outside the scope of this Getting Started article.

Your Content Group is now displayed in the list of tabs at the top of the one2edit™ window.

You can now add content to this group.




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